If you’re looking to buy a new printer, identifying the perfect device from hundreds of options can be difficult. There are numerous variables - print quality, print yield, ink cost, and warranty - that need to be taken into account. Deciphering the jargon and figuring out which specs best suit your needs can be a challenge in itself. That’s why we’re here to help. Whether you’re looking for an all in one printer for home use or the best laserjet printer for your office, we’re here to give you the low-down on the best printers for home and office use in India. Using a series of rigorous tests, we’ve identified the best all in one printers for home and office use in India.

We spent 10 days printing out in around 5,500 printouts to assess the quality of the printouts and the capacity of the cartridge or ink tank. We also consulted a technician with over a decade of experience in the field to gain his insight on common user problems and the best technologies on the market.

We finally compiled all our data to arrive at the best options for you.

Best color printer for office use

Canon G2002

The Canon G2002 is easily the best printer for office use in India. It combines the best of two worlds: high print quality and a massive print output. Though this model may lack in connectivity options or fancy touches like an LCD screen, it’s fantastic simply in terms of cost. After the initial investment, this printer can print upto 5,000 black prints and around 1000 colour prints with the ink that came in the box, potentially saving you any ink costs in the first year. If you’re going to be printing several pages a day and want a colour printer that is fast, crisp, and efficient, the Canon G2002 is your best bet.


Second best color printer for office use (budget)

Epson L380

Are you on a tight budget but are looking to print hundreds of pages every month? The Epson L380 all in one Printer is the perfect choice for you. The printer offers the greatest cost efficiency per print, and like the Canon G2002, this printer can go a long time without requiring a refill. Plus, an added bonus is that Epson has the best service across the country, so you won’t be stuck if the printer breaks down during or after the warranty period.


​Best all in one printer (for Home use)

HP Deskjet Ink Advantage 3835

The HP 3835 is a budget printer that packs quite a ton of features: wireless connectivity, automatic duplex printing, an LCD display, and an app. However, if you plan to print more than 10 pages a month, this printer can turn out to be rather expensive since it’ll need a cartridge change every 100-150 pages. On the flip side, it offers great print quality, and the initial investment is significantly lesser. If you’re a low-volume but regular user, this is the printer for you.

Best Laser printer in India

HP M126nw Laserjet Printer

Are you looking for an office printer that can be operated over Wi-Fi? The M126nw is easily the best laser printer for office use. This workhorse is built like a tank and can print up 1000 pages per cartridge with a capacity of 8,000 pages per month with complete ease and at super speeds. It prints only in black ink though!


​​​This is a really long post! Use these links to jump around.


Why trust us

We conducted intensive tests on the most popular printers available to find the best all in one printer in India. We printed a total of over 5,500 pages over the course of 10 days to assess each device’s printing quality and efficiency. We also consulted an expert technician with over 10 years of experience to understand which printers are at greatest risk of damage and which are the most commonly faced user problems.

How we selected

We began with the 350 printers available on Amazon and Flipkart and eliminated products that were not popular and which didn’t have enough reviews. Then, we replaced older models with new ones. We also eliminated some printers since the theoretical cost per page worked out to be too high. Finally, we added some printers based on our expert technician’s input. We were left with seven of the best all in one printers in India.

We finally arrived at a shortlist of seven printers for testing:

  • HP LaserJet Pro M126nw
  • Samsung SCX 3401/XIP
  • Hp deskjet ink advantage 4535
  • Canon g2002
  • Canon pixma mg2470
  • Hp deskjet ink advantage 3835
  • Epson L380

How we tested

The biggest mishap that one can run into while buying a printer is investing in a low-cost one, but spending far more than its price on ink in the following years. And so, we conducted an experiment. We made sure all the cartridges were full in each of our selected printers. Then, we printed out a custom picture (see below) which featured the main cartridge colours

printed out a custom picture

We kept printing until all the cartridges ran completely out of ink. We noted the approximate number of pages each printer printed. Using this data, we could compare the efficiency of the printers. Then, taking into account the cost of a new cartridge, we calculated which is the most cost-efficient printer. (The DPI was kept constant) Here’s what we found:

most cost-efficient printer

As you can see the ink tank printers are super cheap compared to the inkjet and cheaper than the laser printers as well.

One important point to note here is that we printed a document containing primary colours (red, yellow, and blue) at the highest density to understand how quickly the printer exhausts the cartridge. However, photos printed at home are likely to consume less ink than our test document. So, you can expect a significant increase in output even in our best printer - Canon G2002 - which was able to print around 5,000 pages.

We wanted to ensure that the printer we recommend has sufficient, if not great, printing speeds. This is a key factor if it is to be used in an office or in an environment that requires high volumes of printing; a slow printing machine can severely hold up processes. So we measured the time it takes to print out a black and white and a colour image.

We also tested the scan function by scanning ID cards, Aadhar cards and photos to makes sure that the scan quality was high.

To investigate the warranties and maintenance services offered by the manufacturers - i.e., HP, Canon, and Epson - we reached out to the company and consulted with local printer technicians.

Also, to find the best budget printer for home and office use in India, we calculated the cost over five years by including the following factors:

  • Approximate number of pages printed per year

  • Rate of the printers

  • Cost of accessories over five years


Based on the above calculations, we were able to come up with two budget printers that were quite economical if the number of pages printed per year was less than hundred. The results are tabulated in the budget printer section.


Best color printer for office use 

Canon G2002 all in one multipurpose printer

The Canon G2002 is the best ink tank printer for office use in India with great print quality and the second highest print output on a single cartridge. With an in-built scanner and copier, this printer is perfect for someone who is looking for a multipurpose all in one printer that can handle a high print volume.

Canon G2002 all in one multipurpose printer

Specifications:

Pros

1. Very high print yield per cartridge compared to inkjet printers

2. Basic and compact design

3. Great print quality

4. Supports borderless printing giving you great printouts

Cons

1. On-site service is not available for Tier 2 and Tier 3 cities

2. Third-party services for ink tanks are not widely available

3. No display to show the options you’ve selected (UX could have been better)

4. No wireless option. But there is a later version that is exactly the same and supports WiFi.

The best part, of course, is that the each ink refill lasts a long time, so you won’t have to keep running out to get cartridges. Canon's first refillable ink tank all in one printer is designed for high-volume printing at low running cost. The Canon G2002 can print approximately 6,000 pages with the ink bottles (3 black ink, 1 cyan, 1 yellow, 1 magenta ink) provided in the box, making it one of the most efficient printers out there. The printer uses ink tank technology, which explains its superior performance. Other perks, as our expert technician confirmed, is that the ink won’t dry up as often as a cartridge printer. However, ink tanks printers, given their initial costs are for people who print heavily and not for those who rarely print. The ink tanks efficiency also reduces the need to frequently refill your tanks.



Design

This is a well-designed and sleek printer with an integrated ink tank. There are four translucent ink tanks for the four colours - black, cyan, magenta, and blue. The amount of ink in each tank is clearly visible, so you’ll know in advance when you have to restock.

Best Printer for Home Use in India


Performance Based on the Tests Conducted

Installing the software and setting up the Canon G2002 can be a little time-consuming when compared to the Epson and HP printers. However, the Canon performed exceptionally well in terms of the number of pages printed. We printed around 1,500 pages using black ink per refill and around 1,000 colour pages (see ‘How We Tested’ section). The printing cost per page for colour prints was INR 1.29 and for monochrome was INR 0.26. This is rather nominal compared to inkjet printers, and is made possible only by the Canon G2002’s great performance. The print quality was better than that of the other all-rounder, Epson L380, but it was still slightly lesser than that of inkjet printers.

Though the Canon website mentions that the duty cycle for this printer is 1,000 pages, in our testing process, we were able to print 1,500 pages in a week’s time without encountering any issues. However, we recommend sticking to the 1,000 prints/month range to avoid long-term problems.

The Canon G2002 was slightly slower than the Epson. It took around 20 seconds to churn out a colour print and 9 seconds to print a monochromatic page.

The scanning functionality worked quite well during testing. We were able to scan various documents like invoices, photo id cards, and photos, and make multiple copies easily. However, the printer lacks automatic duplex printing, and the pages need to be flipped manually.


Maintenance and Warranty

Printers are notorious for breaking down. To investigate the warranty available on the device, we called the customer support of Canon printers. We found that the printer comes with one-year on-site warranty for Tier 1 cities. Canon, however, does not offer on-site support for Tier 2 and Tier 3 cities even during the warranty period, and does not have a lot of service centers. If you are located in a Tier 2 or Tier 3 city, you may have to consult a local third-party repair person to fix your device.

Price and summary

Since this printer has an incredibly high page yield, users can print to their heart’s desire without worrying about the cost of ink or of ink supplies running low. Since the remaining ink levels are easily visible, restocking in time is not a problem. Though this printer may seem expensive at the outset, its low per-page cost make it the economical option for those who have to print a lot of pages frequently.

Priced at around INR 10,900, the Canon G2002 offers low-cost printing with the help of ink tank technology. As far as speed and quality are concerned, the printer impressed us for sure, but there are some areas where we expect it to improve. It lacks a display, LAN connectivity, and auto duplexing (printing on both sides), which is commonly found in similar inkjet printers.

Please note that if connectivity options (Wi-fi, bluetooth, and app) are important for you, you should check out the later version of this model. It’s a bit more expensive though.

Second best color printer for office use (budget) 

Epson L380 all in one Printer

The Epson L380 all in one Printer is the perfect choice for someone looking for a high yield printer. It offers the greatest cost-efficiency per print and the fastest printing speed compared to other inktank systems. Its performance comes only second to the Canon G2002. Given its printing capacity it is more suited for office use which demands regular high volume printing, but if you are some who needs to print a lot at home this printer will still work fine for you too.

Epson L380 all in one Printer

Specifications

Pros

  • Highest yield of colour printouts compared to its competitors

  • Excellent on-site service throughout India

  • Swift printing speeds

  • Easy to use

  • Basic and compact design

  • Supports borderless printing giving you great printouts


Cons

  • Output tray capacity is low

  • There is no LCD display to show which options you’ve selected (UX could have been better)

  • No wireless option. But newer models are available with this feature


Epson invented the ink tank system for printers in 2014, making it the market leader.

This particular Epson printer can print approximately 4750 pages with the provided ink bottles (3 black ink, 1 cyan, 1 yellow, 1 magenta ink). Like the other ink tank printer on our list, the Canon G2002, the Epson L380 offers advantages such as high print yield, lower cost of printing at high volume, and ink that doesn’t dry up inside the printer. Priced only a little lower than the Canon G2002, the lightweight Epson L380 offers near equal performance.

Though the Epson website mentioned that the duty cycle for this printer is 1,000 pages, in our testing process, we were able to print 1,250 pages in a week’s time without any issues.

This printer does have a few disadvantages. When we were testing, we found the output tray to be too small to handle bulk prints, and sheets would keep falling out. In addition, the lack of a display can be frustrating, since there is no way to monitor printing and copy progress.

In addition, the ink-tank is set to the side of the printer to make ink-filling easy. However, though it does make ink-filling super simple, the size of the printer stretches on one side, and you may need to take additional care of the unit.


Performance

Installation and setup were very easy. The printer software can be downloaded from the website or can be directly installed from the CD.

We could print around 3,750 black and white prints and 1,000 colour prints with the ink bottles that came in the box. In terms of print efficiency, the Epson L380 edged out the Canon G2002 and won thanks mainly due to slightly cheaper catridges and higher number of printouts per catridge.

Second Best Printer for Home Use in India

Cost per page for black and white print-outs was 0.25 INR and for colour was 1.1 INR. During our testing, we found the overall print quality of the Epson L380 to be good, but not better than the Canon. Colour photo prints were almost identical to the original photos, and colours were also quite accurate, and their distribution, even. The Epson L380 had the fastest print speed in our test: 15 secs per colour print and 5 secs per black print. The performance of the scanning and copying functions were flawless.

Maintenance and Warranty

We called Epson customer service to confirm that this printer has one-year on-site warranty across India. To avail the warranty, product details (like invoice and sl no) have to be registered by sending a mail to: registration@epsonindia.com

If you need to get your printer serviced after the warranty period, numerous service centres are available to do the same. However, AMC packages are available only for corporate customers.

The Epson does offer a big advantage in terms of maintenance. With other printers, general maintenance like print-head cleaning can be done only by third party servicers or experts. But with this Epson model, maintenance can be done at home; no special expertise is required. There are several options available for cleaning print-heads, nozzle cleaning, and other common problems. These options can be initiated by pressing a combination of buttons and following the instructions mentioned in the Epson manual.


Price and summary

With a highest colour print yield and and fast printing speeds, the Epson L380 is an excellent option for those who want a cost-efficient and speedy all in one printer. Available at a price of around Rs 10,490, the L380 is ideal for both home and small office/home office needs. The printer is shipped with two additional black ink bottles, which will reduce your initial printing cost to a great extent. Considering its print efficiency, you might not require any additional ink bottles in the first year.

If you want Wifi connectivity as well with your printer you can get the later version of this model. It is a little more expensive though.


Best Home Printer

The HP 3835 makes perfect sense for you only if you are looking for a low budget, low yield printer. By low yield we means the print volume to be less than 10 printouts per month and a regular low usage. The HP 3835 packs a great set of features at a low cost, including wireless connectivity and automatic duplex printing. However, this printer can work out to be quite expensive in the long  run if you print several pages a day as it will require frequent refills.

HP Deskjet Ink Advantage 3835

Specifications

Pros

• Best quality prints

• Easy to use

• Basic and compact design

• Supports borderless printing

• Supports wireless and e-prints

• LCD display

Cons

• Cartridges print a limited number of sheets

• High cartridge costs



Design and Build

The build quality of this printer is average, but its compact size and matt finish will make it a welcome addition to your desk. Unlike the Canon G2002 and Epson L380, this HP printer has a LCD touch display that is a breeze to use. In addition, the printer comes equipped with scanning, copying, and faxing functions and supports duplex printing. The Deskjet Ink Advantage is definitely one of the easiest to use printers out there.

Unlike the two workhorse ink tank printers, this HP printer does way better in terms of connectivity, It comes with wireless connectivity, so that you can print from anywhere on the network. An email id is also assigned to the printer, so that documents can be sent to the printer directly. Documents can also be printing using HP’s app for mobile devices. We tried printing a document wirelessly, and the machine did so, flawlessly.


Performance

The HP DeskJet Ink Advantage may not be the fastest printer out there, but its performance is fairly good with print speeds of 30 seconds per colour print and 20 seconds per black print. The print quality was notably better than the ink tank systems, even than the Canon G2002.

However, this high print quality comes at a price. The printer has low cartridge efficiency when compared to the ink tank systems. Unlike the ink tank printers that cost less than INR 1.5 per copy, the cost per colour print for the HP 3835 is 25 INR and for black prints is INR 14 INR. That is a huge difference and one of the biggest reasons why a lot of people detest the cartridge based printing solutions

The capacity of the ink cartridges is exponentially lower compared to ink tank systems. If you require only a few pages to be printed every month, the printer is quite cost efficient considering the bundle of features you get at that low initial price (around INR 6,000). With low, regular usage you will save on cartridge costs over the years and the ink won’t dry up inside the machine. However, if you require hundreds of pages printed every month, this printer could work out to be extremely expensive since it will require frequent refills.You could alternatively look at our ink tank picks which make better sense if you are going to be printing a lot.

The below table explains how the costs work out over five years with an inkjet and an ink tank printer, assuming you print around 10 pages a month.

In the above table, we assumed a maximum print run of 10 per month, and therefore the need for one additional cartridge per year. We also assumed that you will change your ink tank ink once a year, as recommended by Epson. The cost of the HP cartridge is as per Amazon and HP’s site.

To understand the difference between printing costs on the Inkjet and Ink Tank we calculated the costs per page to print upto 5000 pages.


note

1. If you expect to print more than 10-15 pages per month, we recommend you get a more efficient ink tank system like the Epson L380 or even the Canon G2002.

2. In the table above we did not mention an Ink Tank printers refill costs because the ink provided in the box is enough for upto 5000 prints. But for refilling the tank for further printing the costs are similar to Ink jet cartridges at around Rs.1500 for the color and black inks.

3. The inkjet’s rate can be further brought down by refiling the used cartridges with new ink. However, this practice has consequences and may hamper your printer’s performance. However, our expert technician said that this is a common practice in India.

4. Although Ink Tank printers do not dry up as quickly as cartridge printers, Manufacturers recommend you to replace the ink yearly whether its been used or not.



Maintenance, Warranty

After speaking to their customer care and service centres, we can safely say that HP offers good service throughout India. When we spoke to them, we found that they provide call assistance first and try to solve the problem over phone. If this is unsuccessful, they will send someone to your house or office to take a look at the machine, regardless of where you’re located in India.

HP also provides an AMC, which can help in maintaining the machine after the warranty period. This (AMCs) is not provided by Canon and Epson.

Price and Summary

The HP Inkjet is the best budget all-in-printer in India for low and regular usage. Though it might have a high per-print cost, this tabletop printer offers useful features like wireless connectivity, a LCD display, and printing via an app, making it an outstanding choice in this segment.

Priced at around INR 6000, this is a good, basic all in one printer which has many of the functions you’d be looking for to equip a home office. However, if you’re looking to print several pages a day, an ink tank would be a much better choice since it offers greater efficiency.


Best Laser printer in India

HP M126nw Laserjet Printer

The HP M126nw is best suited for offices. It can churn out black and white prints at a tremendous speed and is built like a tank. It offers wireless connectivity so that you print from wherever you are, on the network. It’s a fairly affordable laserjet and offers a better print quality comared to others in the segment.

HP M126nw Laserjet Printer

Specifications

Pros

• Easy mobile prints

• Best quality prints

• Easy to use

• High yield of printouts per cartridge

• Basic and compact design

• Best for heavy printing

• Supports wireless and eprints

• LCD display

Cons

• Toner cost is little high



Design and Build

This printer is solidly built and is suitable for heavy duty usage. The high capacity input and output trays show that it’s been designed for bulk printing. Indeed, this printer is particularly good at churning out a high volume of black and white prints at top speed. The printer also offers wireless connectivity so that documents can be printed over WiFi or through the HP app.

Performance

The HP m126nw all in one laser printer is a heavy-duty system which has very high printing speeds of approximately 20 prints per minute. The print quality is very high compared to the Samsung laser printer we tested.

The HP printer gave us a around 1100 black printouts, which was much higher than the other laser printers coming in at 850 printouts. The cost per sheet works out to about INR 1.5. We tested the wireless and ePrint options and both worked without any lagging.

The HP site mentions that the duty cycle for this printer is about 8,000 pages per month.


Maintenance and Warranty

HP offers solid customer service across India. If they are unable to solve the problem over phone, they will send a technician to your home or office during the warranty period, wherever you may be located in India.

HP also provides an AMC which can help maintain the machine after the warranty period.

HP original cartridges cost INR 1500. According to our expert technician, it is possible to reduce this cost by refilling the cartridges, which would cost only INR 300. The drum of the cartridge would have to be replaced every two to three refills, but that too would cost only around INR 300. However, refilled cartridges may lead to compromises on print quality, and we do not endorse this practice.

Price and summary

This affordable HP LaserJet Pro MFP is easy to install and delivers crisp, clear documents. They provide easy, reliable, and affordable printing or copying for professional-quality documents. Additional scan, copy and fax tools make it the best printer for office use in India.

This printing machine focuses on low-cost printing while ensuring best-quality prints. As far as speed and quality are concerned, this is truly impressive.


A note on warranty and service

Printers are famous for breaking down, more so than other computer accessories. Recurrent issues include the ink drying up or the print-head getting damaged. Therefore, warranties and service agreements are more important for printers than for other office gadgets.

And so, we took it upon ourselves to analyse the warranties and service offered by various printer manufacturers. Here’s what we did:

  • Reached out to the HP, Canon, and Epson service centres and help lines

  • Met an expert printer technician to understand common problems in printers and which are more prone to damage

  • Analysed the AMC details of the each product tested


Our analysis showed that Epson has the best service. They have centres across India and offer on-site maintenance for one year. The on-site maintenance is very good regardless of which city you are in. The expert technician also corroborated this by saying that Epson printers, in his 10 years of experience, are the least likely to get damaged.

HP also offer a great warranty and operates services centers throughout India. They have on-site warranty support for one year.

Though the Canon G2002 is fantastic in many ways, its only downside is the support. Canon does not offer on-site support for Tier 2 and Tier 3 cities even during the warranty period, and does not have a lot of service centers. Even if you approach a third-party technician, he might not be able to help since this technology is a relatively new one. You might have to take it to a metro city to get it serviced.


Ink Tank or Cartridge: Which is best for you?

Ink tank technology was introduced in 2014 by Epson and is yet to become as popular as the ink cartridge system. This technology, though relatively new, is miles better than the current print cartridge technology, primarily due to its cost efficiency. In fact, the quality argument doesn’t hold much water here, for as far as quality goes, cartridges are only fractionally better.

This has been validated in our analyses and testing: the Canon and Epson ink tank printers outperformed the others by miles in terms of cartridge efficiency, giving users low-cost yet high-quality printing.

Our expert technician also confirmed that the other benefits of this kind of printers is that the ink won’t dry up within the machine, and it will not require frequent cartridge changes or refilling. Though the initial refilling may be a bit tricky, each refill will last way longer than an ink cartridge.

If you expect to print several pages day, we highly recommend ink tank printers as they easily outpace cartridge printers in this area: they are more efficient, cheaper in the long run, and relatively hassle-free. Granted, the quality of print may be a tiny bit lower, but they simply make more sense in terms of cost.


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